NOTICE INVITING TENDER FOR HIRING OF VEHICLES

Sealed Tenders are invited from the vehicle providers for hiring of vehicles as per the requirements mentioned below in the schedule for the office of the Commissioner of Customs, Ahmedabad.

SCHEDULE

          The interested parties are requested to submit their bids in two bid systems i.e. Technical bid and Financial bid separately. The tender documents containing Terms & Conditions can be obtained from the Public Relation Officer in the Office of the Commissioner of Customs, Ground Floor, ‘Customs House’, Navrangpura, Ahmedabad – 380 009. Last date for submission of Tenders to the PRO HQRs.Customs is 03.03.2010 upto 15:00 Hrs.

        This office reserves the right to reject any/all the quotations without assigning any reason thereof.

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PLACE : AHMEDABAD                   ADDITIONAL COMMISSIONER(P&V),

DATE  :  24.02.2010                           CUSTOMS : AHMEDABAD

TERMS AND CONDITIONS FOR HIRING OF VEHICLES

The interested parties must be capable of providing vehicles on their own on the following terms and conditions:-

1. The bidder should have a registered and well established Taxi Agency/ Firm having sufficient number of latest models of taxi cars for hiring. List of vehicles owned by the bidders and the details of the vehicles to be provided to the Customs Headquarters office / Divisional offices must be attached along with the Technical Bids.

2. The bidder should have past experience of providing minimum four vehicles on hire to at least one government organization or PSU. The bidder should be in position to produce service satisfactory certificate from Government/PSU organization in this regard. The financial bids of only those bidders would be considered who provide service satisfactory certificate in their respective technical bids.

3. The successful bidder shall have to provide the desired number of vehicles. However, in case the successful bidder expresses his inability to supply the total number of vehicles required, the option shall be given to the next lowest bidder to supply remaining number of vehicles at the lowest quoted rates.

4.     The Taxi cars will be kept neat and clean and in perfect running condition with shining body and clean interior with good upholstery.

5.     In case condition of taxies is not found to be satisfactory, they shall be returned for immediate replacement. In case no replacement is provided on time, this office would have a right to hire a vehicle from the market and the additional cost incurred by this office will be borne by the Contractor.

6.     The Firm would ensure that the drivers employed have valid driving licence. The vehicle should be registered with the concerned authority of Central/State govt. The Transport operator shall provide a certificate to this effect. The driver of the vehicle provided must follow Traffic Rules and other regulations prescribed by the Govt. from time to time.

7.     The Firm should have an adequate number of telephones for contact round the clock. The driver shall observe all the etiquette and protocol while performing the duty & shall be neatly dressed, should wear proper uniform & must carry a mobile phone in working condition, for which, no separate payment shall be made by the customer.

8.     The rates quoted should specifically mention the service tax component. No service tax will be paid if the operator fails to provide proof of valid Service Tax registration.

9.     The Commissioner of Customs, Ahmedabad reserves the right to accept or reject the quotation wholly or partly without assigning any reasons thereof or accept more than one offer.

10     The billing will be done on monthly basis; bill preferably typed and in triplicate, in connection with the service shall be submitted to Customs Headquarter/ Divisional offices through Public Relation officer (PRO) in the 1^st week of each month. The payment will be made as per availability of fund.

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11.    A daily record indicating time and mileage for each vehicle shall be maintained in a log book and log book shall be submitted to PRO in Customs Headquarters office/ Divisional Office concerned, regularly for scrutiny.

12.    Once the hiring of cars commences from a particular operator, the driver should not be changed unless requested by the Divisional Office. The vehicle must be available at any time on any day as desired by the officers concerned.

13.    The Custom Headquarter office / Divisional Offices shall be liable to pay the hiring charges only. Hiring charges include monthly charges of driver, maintenance of vehicles, petrol/diesel oil and any others.

14.    In case of breakdown of any vehicle during duty, it shall be the responsibility of the Firm to provide a substitute of the vehicle immediately. In case vehicle does not report on time/does not report at all, the customer would have a right to hire vehicle from the market and the additional cost incurred by the customer will be borne by the Transport Operator.

15.    The vehicle should have the comprehensive insurance to cover the risk during the contract period. In case of any accident, all the claims arising out of it shall be met by the Contractor.

16.    In case of any dispute of any kind and in any respect whatsoever, the decision of Commissioner of Customs, Ahmedabad shall be final and binding.

17.    The vehicle may be available/running in the Gujarat State as and when the Commissioner of Customs, Ahmedabad /Divisional Offices so desires. Usually the vehicles will be utilized during the period from 0900 hrs. to 2000 hrs, however, the vehicle will be utilized for preventive work or in any case of an emergency without bringing to the knowledge of transport operator.

18.    As regards vehicle timings, the transport operator will not pass on the instructions directly to the driver concerned. All the instructions should be routed through the Public Relation Officer of Customs Headquarters/Divisional offices.

19.    Vehicle should be kept with sufficient stock of fuel. However, in case of any emergency, if any officer refuels on payment from his pocket, the same should be reimbursed by the Contractor on production of the bill.

20.    A declaration regarding acceptance of the above mentioned terms and conditions is to be submitted along with the tender.

21.    The contract may be renewed for a further period of one year as mutually agreed upon, subject to satisfactory performance.

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22.    If any of the terms & conditions shown above at Sl.No (1) to (21) is not found fulfilled during the work contract, the Customs Commissionerate, Ahmedabad reserves the right to discontinue the contract without assigning any reason thereof.

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ADDITIONAL COMMISSIONER (P&V)

                                                                       CUSTOMS : AHMEDABAD
FORMAT OF TENDER DOCUMENT

1)     Name, address and telephone No.

        of the tenderer                           :

2)     Service Tax No.                           :

3)     Name & address of the Proprietor/

        Partners/Directors                       :

4)     Rate per vehicle per month           :

        (Exclusive of Service Tax)

5.     Name(s) of the existing customer(s),

    if any                                        :

Name and signature of

the Authorized signatory with stamp